To Our Valued Vendors and Partners:
JOIN US FOR OUR LONG ISLAND REGIONAL CONFERENCE!
October 21–22, 2025 | East Wind Long Island | Wading River, NY
We are excited to invite you to our regional Long Island Conference, a two-day event packed with educational programs and networking opportunities for procurement professionals from Towns, Counties, Cities, and School Districts across Long Island and New York State.
Typical attendance ranges from 100–125+ members.
This event page is for vendors/sponsors only. Attendees: Register Here
Event Schedule for Vendors
Tuesday, October 21st
- Vendor Set Up: 3:00pm – 6:00pm
- Welcoming Meet & Greet 6:00pm – 8:00pm (Pre-Registration required: Register Here)
Wednesday, October 22nd
Thursday, October 23rd
- Municipal Purchasing Officials Only
Vendor Showcase – October 22, 2025
A key feature of the conference is our Vendor Showcase, designed to foster connections between public procurement professionals and industry suppliers. We’re extending showcase hours to allow more time for valuable interaction. It's a prime opportunity for buyers, managers, and decision-makers to discover new resources, explore cost-effective solutions, and build reliable supplier relationships.
Unlike other events, our Showcase ensures vendors are integrated into the main activities. Vendors are invited to join our members for a Meet & Greet after setup on Tuesday, October 21st as well as for breakfast, lunch and a networking dinner ($50 fee) on Wednesday, October 22nd.
Sponsorship Opportunities
We offer three different Vendor Booth levels:
- Platinum Sponsorship Booth - $1,950 (SOLD OUT!)
- Premier location
- 5 minutes of talk time at the SAMPO lunch on Tuesday, October 21st
- Thumb drive with all SAMPO member information
- Printout of all conference attendees
- Includes two booth representatives
- Gold Sponsorship Booth - $1,200 (SOLD OUT!)
- Prime location
- 2 minutes of talk time at the SAMPO lunch on Tuesday, October 21st
- Email list and printout of all conference attendees & membership
- Includes two booth representatives
- Standard Booth - $900 (SOLD OUT!)
- Great location
- Printout of all conference attendees
- Includes two booth representatives
Additional sponsorship opportunities include:
- Networking Dinner - $2,500 (1 Available)
- Giveaway Sponsor - $1,000 (Sold Out!)
- Breakfast or Lunch - $1,000 (4 Available)
- Refreshment Breaks - $500 (2 Available)
- Keynote Sponsor - $750 (2 Available)
- Speaker Sponsor - $400 (10 Available)
- Raffle Sponsor - $50 (Unlimited)
- NEW! Program Ads - $100 quarter page, $200 half page, $400 full page, $750 back page (Back Page Ad Sold Out!)
All sponsoring vendors will be recognized in conference literature and signage.
Registration Details
- When registering, select either the Platinum, Gold, or Regular booth option as your primary form of registration.
- From there, you can add any additional selections such as electricity, extra booth reps, sponsorship opportunities, or a ticket for the Wednesday Networking Dinner.
- Enter in the names of your booth reps and your booth number preferences.
- Complete your registration details and select your payment option. There is also an option to download your invoice.
** If you already completed registration, but need to purchase something after the fact ** (i.e., electricity, extra booth rep, networking dinner ticket, sponsorship opportunity, etc.) then please use the "Add Ons (Only for those who already registered)" option. Add 1 to your cart, then select the add-ons you would like to purchase, and complete the rest of the registration steps.**
If you experience any issues or have questions about registration, please call our office at (845) 790-8198.
Booth Specifications
- Booth space: approximately 12' x 7'
- Tables: 8' x 30" (with approx. 4' between)
- Includes: 1 tablecloth, 2 chairs
- Electricity: $65 (optional)
- Booth Representatives: 2 included; each additional rep is $100
Note: To ensure a smooth experience for all, please refrain from bringing oversized floor or tabletop displays. Oversized displays will be removed.
Shipping to Venue
Ship to:
East Wind
5720 Rt 25A
Wading River, NY 11792
ATT: Jenny Diaz- Corporate Dept
Booth Assignments
Booth assignments are on a first-come, first-served basis. When registering, please indicate your top 3 booth location preferences in your sponsorship level. We will do our best to accommodate your request, but assignments may change based on venue requirements.
Hotel Room Block
Guests are welcome to stay at the East Wind Long Island Hotel. To reserve your room at the SAMPO room rate, please call the hotel directly and tell them you are with SAMPO.
Phone: (631) 929-3500
Website: https://eastwindlongisland.com/
Space is limited – secure your spot early! For questions, please contact:
Jeanne Carroza, Vendor Chair
?? jcarroza@ehamptonny.gov
We look forward to welcoming you to another successful Long Island Conference!